Vacant job

About us:

excelerate360 is a small consulting company that works with project management in real estate, security, infrastructure, and telecommunications. We assist our clients in complex and socially important assignments where high demands are placed on structure, quality, and security. Our strength lies in the combination of a strategic holistic perspective and operational execution capability.

About the assignment:

We are now looking for an experienced and structured administrator for a long-term assignment with a public organization in urban development and infrastructure in Stockholm.

Do you have experience in qualified administrative work in a project environment and thrive in a role where you can combine structure, service, and responsibility? Then this could be the right assignment for you.

As an administrator, you will work on several parallel projects within technical operations. The role is both operational and supportive, meaning you will relieve managers and project leaders while contributing to effective workflows and good structure within the organization.

You will be an important part of the daily work in the projects and are expected to handle many tasks simultaneously with high quality.

The assignment requires that you have a good ability to understand and work with technical Swedish, both spoken and written.

Examples of tasks:

• Document management according to established routines and guidelines
• Registration and handling of public documents
• Meeting bookings and travel arrangements as needed
• Administration of project tools (permissions, users, functions, etc.)
• Ordering IT and office supplies as well as access cards
• Invoice management and coding in financial systems
• Quality assurance of invoice documentation
• Control of time reporting from consultants and contractors
• Onboarding and offboarding of project members
• Support during the introduction of new employees
• Administrative support during procurement and conclusion of consulting assignments
• Guidance in administrative routines and method support
• Participate in the development of administrative workflows
• Other administrative tasks as needed

We are looking for you who:

• Have several years of experience in qualified administrative work, preferably in a project environment
• Have at least 8 years of documented experience as a program or project administrator in public transport, infrastructure, urban planning, vehicles, IT
• Have 7 years of experience in invoice management in e.g. Agresso or similar invoice management systems.
• Are structured, meticulous, and have good prioritization skills
• Are service-oriented and thrive in a supportive role
• Have excellent communication skills in both spoken and written form
• Find it easy to collaborate and build good relationships

It is an advantage if you have experience from public organizations or technical/infrastructure-related organizations.

Your profile:

To thrive at excelerate360, you need to appreciate working in a smaller consulting company with close collaboration and short decision-making paths. We value an open, transparent, and unpretentious working style, where we support each other and share knowledge to achieve the best possible results for our clients.

You see the value of being present in the office and appreciate close collaboration and shared experiences. Since we also go on conference trips and engage in joint activities, it is important that you thrive in a social and collaborative environment where relationships, both professional and collegial, are a natural part of the work.

Assignment information:

• Scope: Full-time, 40 hours per week
• Start: July 1, 2026
• End: December 31, 2027
• Location: Stockholm
• Work form: Combination of remote work and office work, as agreed

Before the assignment starts, signing a confidentiality agreement is required.

Application:

Selection is ongoing. Please submit your application as soon as possible if you are interested in a long-term and developing assignment within socially important operations.

We look forward to hearing from you!